The chance of having technical issues is high when holding an online meeting. For example one of your board members could have an issue with their internet connection, or even lose his battery during the meeting. It is recommended to ask remote attendees to check their equipment in advance. You could also offer training and support to ensure that remote attendees are equipped to use the board portal prior to the meeting.

Aside from the basic features, it is essential to select an online boardroom that has high-end security and compliance. The best online board portals will safeguard your data at the server level, and also allow for customized access to documents for different users.

Another important feature is the ability to record votes. Recording the results of a vote in your virtual meeting room will guarantee transparency and accountability, in contrast to the traditional show-of-hands system. Additionally, it will reduce the amount of time spent in processing resolutions of the board and improve the efficiency of your meetings.

Even if your guests aren’t tech-savvy, the software should be simple to use and understand. In addition, it must be compatible with all platforms including smartphones and tablets. In addition, it should provide a print-friendly format. Some board members prefer printing documents or presentations, due to various reasons. Chat functions should be readily available in the digital boardroom to facilitate rapid collaboration.

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