We’ve all been to unproductive meetings that cost time and money. Meetings aren’t cheap either because of the wrong people present or irrelevant discussions. A well-organized agenda will ensure that you accomplish the goal of your meeting and work closer toward company goals.
A clear and concise meeting agenda makes everyone aware of what will be discussed during the meeting and prepares participants for it. Include the following elements in your meeting agenda to make https://boardroomliving.com/top-virtual-data-room-software-for-companies/ it effective.
Identify the purpose of the meeting and list all expected outcomes of the discussion. This will allow you to keep your focus on the most important issues and help you avoid unnecessary side-bars.
Then, for each item on the agenda, identify what will be discussed. This should include a brief description of the subject, who’s responsible for covering it and the amount of time that should be allocated to the discussion. It is also helpful to include the location and time zone of the meeting, particularly for remote teams.
Take note of every item on the agenda as a question that must be answered by an entire group. (Example: «What steps do we need to take to rent equipment ?»). Each discussion point could be addressed as a query to stimulate discussion and understand what is expected during the meeting.
Include a description of the process you’re expecting to follow for each item on the agenda. This is one of the most under-appreciated elements of a meeting and can greatly improve the effectiveness of your meetings. A clear process will help participants decide what to do with a subject which could result in off-topic discussions or even a complete derailment of the meeting. By having a procedure, it will allow participants to alter their comments to fit within the time limit or suggest that more time be set aside for a specific topic.