Virtual board meetings are becoming more common in many organisations. However, they face their own set of issues. Virtual meetings require a different organizational level than traditional meetings, and the technology could be an education curve. Following a few basic guidelines can assist boards in making the transition.

The first step is to ensure all participants have the right equipment. This includes the correct equipment, which must be tested prior to the meeting, and a reliable internet connection. Board members should also prepare for the meeting in advance by reading through documents and preparing for any discussions they might have.

It is also crucial that everyone is aware of the proper manners of virtual meetings. This involves being respectful of the other attendees while not interrupting them, and being mindful of the fact that others can’t read facial expressions or body language. It is also essential to shut off the microphone when not speaking and to avoid background noise or distractions. Board members should be urged to make their home offices camera-ready, by removing any personal items or objects from view.

It is also crucial to adhere to the schedule and avoid overloading the agenda with lengthy discussion topics that can derail the focus. It is also important to allow for breakout discussions when the moderator gauges that there is low participation in the main discussion. In addition, it is crucial to ensure that all of the relevant issues are addressed, and that the entire meeting is recorded for future references.

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