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When planning an online board meeting, organizers need to be hyper-aware of the technological requirements. This can be accomplished by evaluating any new technology prior to the meeting in the group. Many board members use this method to prevent audio-visual issues that can arise during an event. Some members may also have one designated person to troubleshoot any problems.

Organisers must ensure that all participants can access the meeting, regardless of their location or device. Distributing additional materials, like an editable agenda and a board management software before the meeting starts will help in this. It is essential to encourage attendees from remote locations to join the meeting by allowing them to talk or leave voice notes. It is essential to adhere to the proper manners of a board meeting, and not interrupt other members while they are speaking.

It is vital that the discussion is focused and the board is focused on its goals. Limiting the length of each item can help to achieve this. It is also possible to identify the goal of each item in the discussion like reaching a decision, creating ideas, or sharing an update. Finally, a good method to manage the discussion is by creating an agenda prior to the meeting and indicating the expected length of each item.

It is crucial to record the outcomes of each discussion, and to include the names of all participants. The minutes should be reviewed and proofread prior to distribution.

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