Secure board management is vital to giving directors the ability to be the leaders in achieving their organisation’s mission. Cloud-based boards portals allow companies to save and share sensitive data without the risk of outdated sharing methods, such as email. Directors can access documents safely and easily from any device, no matter if it’s prior to or after the start of a meeting.
Board members from all levels can use the same platform to collaborate on documents and conduct meetings. Information is accessible and searchable at any time on any device through a robust search feature. Directors can stay up-to-date regarding board issues when they travel.
Board portals can be configured to give you a granular control of permissions for folders and files as well as a robust audit trail of any activity. Data encryption can be used both in transit and in rest. Remote wiping of lost devices is also possible. A robust business continuity plan and an uptime assurance are all methods of securing them. They should be able to provide 24/7 assistance by knowledgeable staff, and have robust security procedures that include regular penetration testing by third parties, the SOC 2 Report and ISO 27001 Certification.
Look for an online portal for your board which provides a central platform for all your board’s activities – not only meetings, but also research and support functions like briefing reports and deadlines. This allows all your critical functions to managed in one location eliminating the need for back and forth emails between report writers, board secretaries, and the security risks of sending confidential documents via email.