A data room is a type of virtual repository that aids in the management of documents, communicating with them and processing them. It utilizes an secure platform to do this. It is used to aid startups in fundraising and due diligence. The data shared through a dataroom usually includes documents for organization pitches, financial documents, documents relating to market information and people. To ensure the security of information, startups should be careful when sharing proprietary information like codes or trade secrets.
Investors will be able to locate any document or item within the data room. However it is essential that the item is clearly labeled and easy to find. It’s also a good thing to separate data into different stages. Stage 1 data rooms can contain documents like pitch decks, product plans, and other documents for strategy to give investors a broad overview of your business, while stage 2 data rooms could include more sensitive documents, such as HR and legal agreements.
It is recommended to include any customer reference in the data room, as this can be a significant factor in the decision of some investors. This will spare investors the hassle of calling customers because they can look up the notes contained in the data room. It is also worth including any intellectual property data in the data room because it is a critical area that VCs are looking for. This includes trademarks, trademark numbers, and patent filings.