A well-organized online meeting platform is vital for a smooth, productive meeting experience. The platform should have features that enable participants to collaborate effectively take notes of ideas and tasks, and share them with remote teams. It should also provide tools for taking notes in real-time using a whiteboard, sharing notes and creating Kanban boards and mind maps to show project progress. The ability to plan in advance and the up-time and reliability of the platform are also important aspects to take into consideration.
The most well-known video conference platforms are Skype, Zoom, Webex and Google Hangouts. Google Hangouts, a free tool, includes instant video calling, messaging with up to ten people and collaborative document sharing. It can be used to host group meetings, webinars and video conferences. It is compatible with other Google applications and services and offers HD video streaming and cloud recordings, screen sharing, breakout rooms, and much more. Its interface is easy to use and simple but it’s susceptible to audio and visual display issues, buffering delays and dropped calls.
You should also consider features such as the ability to manage and build an agenda for meetings and add participants. Some platforms allow you to drag and drop files directly into the virtual room. This is great for UX designers, who can use their wireframing tool in the same virtual room or software developers that can give a link to code repository or even a brand new feature. You should also look for a platform that allows you to easily access documents, applications, and websites. This allows team members to quickly access screenshots, notes from previous meetings or bug trackers without leaving the meeting.